Now that spring has officially arrived, it’s time to think about a little spring cleaning in the office. The average office is overloaded with outdated, money draining output devices that not only increase monthly costs, but also your company’s carbon footprint. You might also notice a lot of unwanted pages next to your printers. It’s time to take a look at your output and see how to make a few improvements.
Look around your office. Does everyone have a printer at their desk? Do some of them have dust because no one uses them? Are you running out to the store to buy toner or ink cartridges all the time? It’s time to analyze your work habits and devise a better strategy. You have to know where you are before you change course.
One possible change is to consolidate older, more expensive printers and replace them with a larger, less costly device. Rather than spending a lot of money on expensive ink and the power to run all those devices, you could use a more energy efficient model that saves money. Think of it like replacing your old gas guzzling car with a hybrid or electric car.
Another way to reduce cost is to think about your business processes and how you can eliminate some printing altogether. Ask your customers if they prefer getting an electronic bill or monthly statement. That could save you a lot of time, paper and ink. It will also save on postage. If you take electronic payment, you can save a lot of steps when your customers pay you, since you won’t have to manage a paper process. You will probably get paid faster too.
The days are getting longer and the birds are coming out. Open the windows and get a breath of fresh air into your office. Help yourself and the environment with a little output spring cleaning. You’ll be happy you did.